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Archive Storage – Helping You Save on the Hidden Costs to Your Business
It is neither cost-effective nor convenient for a business to store all of its old files and records on its own premises. Valuable floor space which could be used for more profitable purposes is wasted and the hidden costs of having staff undertake filing soon stack up.
Storing archive files in unmanaged lofts, garages, miscellaneous stationary cupboards or even lock-ups is not a permanent solution to the problem and in the end can prove far more inconvenient and costly.
Business Records Management offers a comprehensive and responsive solution which comprises the following elements:
- Your files and records are stored in BRM’s own secure purpose-built premises, thus removing them from physical damage and human error;
- All your files and records are viewable, and can be managed, via the online See-It system which is accessible 24-hours a day from anywhere in the world;
- You can issue online (as well as telephone or fax) instructions to have a file or record retrieved and returned to your office or securely destroyed;
- Schedule destruction dates for expired files or records months or years in advance.
Clients of BRM’s Archive Storage service also benefit from the following advantages:
- Service and customer responsiveness levels that far exceed client expectations;
- Transparent and flexible charging system;
- Flexible and uncomplicated contracts;
- See-It system archive databases constructed and manageable in various languages;
- Capacity to match their business’s growth.
An Archive Storage project can include any or all of the following services:
- Removal and preparation of your stored files and data;
- Clearance of shelving and other physical storage equipment from your site (saving your valuable space);
- Transfer of all files to a secure BRM archive store;
- Identify and securely bar code all files;
- Match with your own records database if in existence;
- Allocate files to either a Fast Pick or Archive storage area (on mobile or static shelving) depending on the forecast retrieval need;
- Construction of your company’s own See-it system database;
- Retrieve and replace files as required;
- Interleaf new documents into files as required;
- Deliver files to your door and collect when required;
- Review the status of files and archive those no longer required regularly;
- Follow destruction instructions and destroy any files or records requested and verified.
Quotes for the Live Filing service offered by BRM are based on several factors including the time and costs of relocating files, the requested frequency of deliveries and collections, and the storage space required to create your own off-site storage facility. However, we offer a free relocation and risk assessment survey and charge for storage on an easy to understand per box (or metre) per month basis
Contact us today on 0800 0747234 (or international +44 1733 405100), or by email (info@bigww.co.uk), for an instant quote or to arrange a free relocation and risk assessment survey.
Or click on the menu bar to read more about us and the services we provide.
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